Data Collection Types

This Application collects specific types of Personal Data, either autonomously or through third parties. These data types include Cookies, Usage Data, and email addresses. Comprehensive details on each type of Personal Data collected are available in dedicated sections of this privacy policy or through explanation texts before the collection occurs. Personal Data may be given voluntarily by the User or, in the case of Usage Data, gathered automatically when using this Application.

Providing all Data requested by this Application is mandatory, as its absence could prevent the Application from providing its services. In instances where this Application indicates that some Data is not mandatory, Users can withhold this Data without impacting the service’s functioning. Users uncertain about which Personal Data is mandatory can contact the Owner for clarification.

Use of Cookies and Tracking Tools

This Application and the owners of third-party services used by this Application employ Cookies and other tracking tools to provide the service required by the User, in addition to any other purposes outlined in this document and, if available, in the Cookie Policy.

Users bear responsibility for any third-party Personal Data obtained, published, or shared through this Application and must ensure they have the third party’s consent to provide the Data to the Owner.

Data Processing Methods and Locations

The Data Controller processes Users’ Data meticulously, implementing appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data. Data processing occurs using computers and/or IT enabled tools, in line with organizational procedures and modes strictly related to the purposes indicated. In addition to the Data Controller, certain types of personnel involved with the operation of the site (administration, sales, marketing, legal, system administration) or external entities (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) may access the Data, if necessary, as appointed Data Processors by the Owner. The updated list of these parties is available from the Data Controller upon request.

The Data is processed at the Data Controller’s operating offices and other places where the involved parties are located. Contact the Data Controller for further information.

Retention Time

The Data is kept for the time necessary to provide the service requested by the User, as stated in this document. Currently, the minimum retention time is no less than 7 years. Users may request the Data Controller suspend or remove the data by directly contacting them.

Purpose of Data Collection

The Data concerning the User is collected to enable the Owner to provide services, for Analysis and feedback to improve services, improvement of marketing, and introduction of complementary services. Each purpose’s Personal Data usage is outlined in specific sections of this document. Detailed Information on Personal Data Processing.

Personal Data is collected for purposes and using services such as:

  • Analytics: Monitoring and analyzing web traffic and tracking User behavior. For instance, Google Analytics by Google Inc. is a service that analyzes Application usage.
  • Managing Contacts and Sending Messages: Managing a database of email contacts, phone contacts, or other contact information. Services like MailChimp by The Rocket Science Group, LLC handle this.
  • Payment Processing: For example, Paypal by Paypal Holdings Inc. is a service for processing payments.
  • Improvement of Services and Marketing: Utilizing data from services like Facebook Pixel, Instagram, and Google Analytics for service analysis and targeted marketing.
  • Provision of Services: Collecting extensive Personal Data for service delivery, including Name, Gender, Email address, Full Passport Details, Phone number, Address, Education History, Financial Information, I.D. Documents, Visa information, Criminal record status, Employment history, Emergency Information, Medical Information, and Photo. The processing location is Japan, with third parties like Japanese Schools, the Japanese Government, and Accommodation services involved in the Application process. Google is used for data processing without sharing personal data.

Additional Data Collection and Processing Information for This Application

Legal Actions Involving Personal Data
The Data Controller of this Application may utilize the User’s Personal Data in legal settings, such as in Court or during the stages that may lead to legal action. This use arises from the improper utilization of this Application or its related services. Users should understand that the Data Controller might be legally obligated to disclose personal data when requested by public authorities.

Providing Supplementary Information about Personal Data
Beyond the scope of this privacy policy, this Application may offer Users extra and contextual information about specific services or the methods and reasons behind the collection and processing of Personal Data, upon request.

Collecting System Logs and Maintenance Data
For operational and maintenance purposes, this Application and any third-party services it employs may gather files that document interaction with this Application (known as System logs). This may also involve the use of other Personal Data like IP addresses.

Requesting Additional Information Not in This Policy
The Data Controller welcomes inquiries from Users for more details concerning the collection or processing of Personal Data. Users can find contact information at the beginning of this document for such requests.

Users’ Rights Regarding Personal Data
At any time, Users have the right to confirm whether their Personal Data has been stored. They can contact the Data Controller to inquire about the content and origin of the Personal Data, check its accuracy, or ask for it to be supplemented, cancelled, updated, corrected, anonymized, or blocked if it violates the law. Users also have the right to oppose its processing for legitimate reasons. These requests should be directed to the Data Controller, whose contact information is provided above.

Handling of “Do Not Track” Requests
This Application does not accommodate “Do Not Track” requests. To understand whether the third-party services employed by this Application honor such requests, Users should review their privacy policies.

Changes to the Privacy Policy
The Data Controller reserves the authority to modify this privacy policy at any given time, notifying Users on this page. Users are encouraged to frequently check this page, referring to the date of the last modification listed at the bottom. If a User disagrees with any of the changes to the Policy, they should stop using this Application and may request the Data Controller to delete their Personal Data. Unless otherwise specified, the current privacy policy applies to all Personal Data the Data Controller holds about Users.

Defining Personal Data and Related Terms

Personal Data (or Data)
Any information regarding a natural or legal person, institution, or association, identifiable directly or indirectly, by reference to any other information, including a personal identification number.

Usage Data
Information collected automatically from this Application (or third-party services used in this Application), which can include IP addresses or domain names of computers used by Users, URI addresses, request times and methods, file sizes received in response, server response status codes, originating countries, browser and operating system features, time details per visit (such as time spent on each page), page visit sequences, and other device or IT environment parameters.

The individual using this Application, corresponding to or authorized by the Data Subject, to whom the Personal Data refers.

Data Subject
The legal or natural person to whom the Personal Data pertains.

Data Processor (or Data Supervisor)
The natural or legal person, public administration, or other body, association, or organization authorized by the Data Controller to process the Personal Data according to this privacy policy.

Data Controller (or Owner)
The natural or legal person, public administration, or other body, association, or organization authorized to make decisions about the purposes, methods of processing Personal Data, and the means used, including security measures for the operation and use of this Application. Unless otherwise specified, the Data Controller is the Owner of this Application.

This Application
The hardware or software tool through which the User’s Personal Data is collected, either during the Application process or through interviews.

Small pieces of data stored on the User’s device.

Legal Information for European Users
This privacy statement complies with the obligations under Regulation (EU) 2016/679 and the provisions of Directive 2002/58/EC, as amended by Directive 2009/136/EC, regarding Cookies.

This privacy policy applies exclusively to this Application.